Time Commitment Guide for ParentPulse

Like any great investment, ParentPulse requires a focused—but manageable—commitment of time to maximize its benefits. By following our three-step Feedback Loop—Measure, Engage, Act—you can efficiently integrate ParentPulse into your school’s routine while keeping the workload reasonable. 


Here’s what to expect in terms of time commitment:


Measure: Setting Up & Maintaining Your Surveys

  • Importing Contacts
    At launch and at the start of each school year, expect to spend 15-45 minutes per import ensuring your contact list is up to date.
  • Updating Contacts
    On an ongoing basis, minor updates (such as adding or removing parents, students, or employees) take about 2 minutes per record.
  • Creating Pulse Surveys
    These recurring surveys happen every 90 days and take 1-3 hours per cycle to develop and refine.
  • Creating Custom Surveys
    If you choose to create additional surveys, plan for 10-60 minutes per survey depending on complexity. 


Engage: Responding & Communicating with Your Community

  • Educating Stakeholders
    At launch and the beginning of each school year, take 15-45 minutes per year to introduce or reintroduce ParentPulse to your staff and families.
  • Responding to Comments
    On a weekly basis, expect to dedicate 15-60 minutes per week to reviewing and addressing survey responses.
  • Scheduling 1-on-1 Meetings
    Based on feedback, you may find it beneficial to hold 1-2 hours of meetings per month to address key concerns or insights.
  • Reporting Insights
    After each 90-day survey cycle, set aside 30-90 minutes per cycle to summarize findings and share them with your team


Act: Turning Insights Into Action

  • Mining Data & Identifying Action Items
    To fully leverage the feedback received, plan for 1-3 hours per 90-day cycle to analyze trends and determine actionable steps.


Final Thoughts

The time commitment for ParentPulse is designed to be efficient and scalable. By integrating these tasks into your routine, you ensure that feedback is not just collected—but acted upon—to create a stronger, more engaged school community.


‼️ Want a printable version of this guide? Download our one-pager to hang in your office!